HRDF Funded Course - QuickBooks Pro Accounting Essential Training

Learn the essentials of working with QuickBooks Pro. Find out how to create and back up your company's QuickBooks file and quickly set up shop—adding your banking information, credit cards, and historical data to the chart of accounts. You'll also learn how to set up your customers, vendors, employees, and inventory items. The traine will take you through the day-to-day operations that keep your business running: creating estimates, invoices, and sales receipts; processing payments; recording deposits; and printing checks. Plus, learn how to run reports, find data about your business, and close the books, with end-of-year preparations.
Topics include:

• Setting up a new company file
• Working with the chart of accounts
• Adding bank accounts and credit cards
• Adding service or inventory items
• Setting up sales tax
• Adding customer, vendor, and employee profiles
• Creating estimates and purchase orders
• Invoicing customers
• Receiving payments
• Recording deposits
• Handling refunds and credits
• Paying employees
• Banking online with QuickBooks
• Sharing QuickBooks with others
• Running reports

Module 1. Navigating QuickBooks

• A tour of the interface
• Navigating inside each center

Module 2. Working with Company Files

• Opening and closing an existing company file
• Setting up a new company file
• Backing up and restoring a company file

Module 3. Setting Up Shop

• Working with the chart of accounts
• Adding bank accounts and credit cards
• Using account numbers
• Adding service or inventory items
• Setting up sales tax
• Adding vehicles
• Using the Fixed Assets Manager
• Editing company information

Module 4. Adding Customers

• Setting up the customer profile
• Creating and editing customers
• Importing customers from another program
• Working with leads

Module 5. Working with Vendors

• Setting up the vendor profile
• Creating and editing vendors

Module 6. Adding Employees

• Creating and editing employees
• Creating and editing sales reps

Module 7. Day-to-Day Operations

• Creating estimates
• Creating purchase orders for vendors
• Entering vendor bills
• Invoicing customers
• Progress invoicing customers
• Entering time and mileage against jobs
• Receiving payments
• Creating sales receipts for cash sales
• Viewing reminders for overdue invoices
• Sending statements to customers
• Entering credit card charges
• Recording deposits
• Paying vendor bills
• Printing checks
• Working with jobs

Module 8. Handling Special Cases

• Taking care of refunds
• Handling customer credits
• Voiding invoices and other line items
• Fixing mismatched data
• Working with check registers manually
• Discounts
• Grouping customers to batch invoices
• Deleting and marking items inactive
• Entering statement charges
• Assessing finance charges
• Memorizing transactions
• Reconciling bank accounts

Module 9. Payroll

• Turning on payroll
• Setting up payroll items
• Setting up employees for payroll
• Paying employees

Module 10. Online Banking

• Setting up accounts for online banking
• Reconciling online transactions

Module 11. Sharing QuickBooks with Others

• Enabling multiuser mode
• Adding and editing user accounts
• Keeping QuickBooks up to date
• Enabling credit card protection

Module 12. Finding Information Quickly

• Using the Snapshot, Insights, and Bill Tracker tools
• Searching for data
• Filtering lists
• Classes

Module 13. Reports

• Introduction to reports
• Navigating and customizing report data
• Filtering a report
• Memorizing, exporting, and printing a report

Module 14. End-of-Year Preparations

• Closing the books

Module 15. Customizing QuickBooks

• Customizing invoices and forms
• Setting QuickBooks preferences